Administration Officer

DEPARTMENT: REPORTS TO:

FINANCE & ADMINISTRATION
ADMINISTRATION MANAGER

PURPOSE OF THE ROLE

• Supervise and coordinate administrative support functions to enhance organizational effectiveness, communication, safety, and efficient day-to-day operations.

• Implement long-term planning and process improvements, aligning administrative functions with the organization’s goals.

KEY RESPONSIBILITIES

• Office Management and Coordination

• Administrative Support Supervision

• Policy Development and Compliance

• Vehicle and fleet management

• Budgeting and Cost Control Assistance

• Insurance Policy Oversight

• Financial and administrative reporting

DUTIES:

• Supervise and lead the administrative team.

• Assist in developing, reviewing, and enforcing office policies and procedures to improve efficiency and maintain operational consistency.

• Support the budget preparation process, monitor budget adherence, and assist with financial report preparation as required

• Overseen insurance policies and ensure the office adheres to company policies, laws, and regulations.

• Provide administrative support to project teams and departments, by handling documentation and coordinating resources.

• Overseen the allocation, inventory, and inspection of IT assets & office equipment, including office space.

• Manage vendor contracts, ensure timely payments, and handle office-related financial transactions.

• Schedule room use, report equipment faults, arrange maintenance, and manage vehicle maintenance and movement.

• Provide support to senior management and staff, handle staff queries, and produce administrative and electronic records reports

• Order and manage office supplies, oversee parking allocation, and prepare requisitions for necessary purchases and services.

CORE COMPETENCIES

• Good communication skills, analytical and problem solving

• Proficiency in Office Applications

• Effective time Management

• Good Customer Service

• Ability to handle pressure

• Good judgement and interpersonal skills

• High attention to detail and accuracy

• Multitasking ability

• Strong sense of urgency and initiative

QUALIFICATION

• A Bachelor’s Degree in Business Administration or a related field.

• At least 3 years’ experience in an administration role.

Interested candidates should forward an application letter, CV, certified copies of certificates & transcripts (please attach them as one document) to: recruitment@cbs.co.ls.
Email subject should be: ADMINISTRATION OFFICER
NB: NO HARD COPIES WILL BE ACCEPTED

The deadline for submission of applications is 23rd May 2025. NOTE: Only shortlisted candidates will be contacted. If you have not heard from us within 5 working days after deadline, please consider your application unsuccessful.

Disclaimer

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